10 Best Small Business Printers 2025 in the United States

The HP Color LaserJet Pro MFP 3301sdw is a versatile all-in-one printer that serves the needs of small businesses well. It boasts impressive print speeds of up to 26 pages per minute for both black and color documents, making it efficient for busy office environments. The print quality is sharp and vibrant, especially with the next-generation TerraJet toner, which enhances color performance.

This model is designed for productivity, featuring automatic duplex printing and a 250-sheet input tray, which is great for reducing paper wastage and the frequency of reloading. The built-in auto document feeder is a nice touch for scanning and copying multiple pages in one go. In terms of connectivity, the printer supports dual-band Wi-Fi, allowing for reliable wireless printing, and it includes options for USB connections as well.

On the security front, the HP Wolf Pro Security feature is a significant advantage, providing a layer of protection against cyber threats, which is increasingly important for small businesses. Additionally, the printer comes with an intuitive mobile app that makes it easy to manage printing tasks from smartphones, adding to its convenience. However, this printer weighs in at 37.7 pounds, so it might be cumbersome to move around if needed. The reliance on HP's specific toner cartridges can also be a drawback; while the print quality is high, the cost of consumables might add up over time, especially if printing in volume.

The HP DeskJet 2827e is a compact all-in-one printer designed primarily for home use, which can also work for very light small business tasks. It offers decent print speeds with up to 7.5 pages per minute for black and white and 5.5 ppm for color prints, which is adequate for occasional document printing but may feel slow for higher volume needs. Print quality is good for everyday documents, especially with HP's AI feature that cleans up web pages and emails before printing, helping save paper and ink.

The printer handles plain paper well with a 60-sheet input tray and can scan and copy, but it does not support automatic double-sided (duplex) printing—this must be done manually, which could be inconvenient for frequent two-sided jobs. Connectivity is a strong point, offering wireless printing via Wi-Fi, Apple AirPrint, and Google Cloud Print, plus USB, allowing printing from various devices including smartphones and tablets using the HP app. It is best suited for low to moderate printing volumes rather than heavy office use. Ink costs may be higher over time since it uses HP’s proprietary cartridges that require chip recognition, and after a three-month trial, the HP Instant Ink subscription becomes a paid service unless cancelled.

The printer is energy-efficient and uses recycled plastics, which is nice if you care about sustainability. It’s easy to operate thanks to an intuitive LCD panel. The lack of automatic duplex and modest paper handling reduces its appeal for busy small businesses that need faster and more versatile printing. This printer is most appropriate for home users or very light small business tasks that prioritize ease of use, wireless convenience, and decent print quality rather than speed and high-volume capacity.

The Epson EcoTank ET-4800 is a versatile all-in-one printer, especially suitable for small businesses and home offices. One of its standout features is the cartridge-free printing system with high-capacity ink tanks, which can significantly reduce the cost of consumables. It boasts impressive savings, claiming to cut replacement ink costs by up to 90%, and can print up to 4,500 pages in black and 7,500 pages in color before needing a refill. This makes it ideal for businesses looking to minimize printing expenses and reduce cartridge waste.

The print quality is notable, with Epson’s Micro Piezo Heat-Free Technology delivering sharp text and vibrant color photos on various paper types. However, the print speed might be a downside for some users, with monochrome prints at 10 ppm and color prints at 5 ppm, which may not be fast enough for high-volume printing needs. The built-in scanner, copier, and fax add considerable value, and the automatic document feeder (ADF) enhances functionality by making it easier to handle multiple-page documents.

The printer supports modern connectivity options, including Ethernet, Wi-Fi, and voice-activated printing, and it is compatible with the Epson Smart Panel App for convenient printing from smart devices. It also features duplex printing, which can save paper and is eco-friendly. Despite a few drawbacks, such as limited paper handling capacity with a maximum input of 100 sheets, the Epson EcoTank ET-4800 offers a solid mix of cost efficiency, print quality, and multifunctionality, making it a valuable addition to a small business setting.