10 Best Laser Printer For Small Business 2025 in the United States

The Canon Color imageCLASS MF656Cdw is a versatile laser printer designed to serve the needs of a small business. It's an all-in-one device, meaning it can print, copy, scan, and fax, which is great for saving space and money. It offers a reasonable print speed of up to 22 pages per minute for both black-and-white and color prints. This speed is suitable for small business environments where moderate volumes of printing are required. The first print time is about 10.3 seconds, which ensures that you're not waiting too long for your documents to start printing.

The print quality is high, with a resolution of 1200 x 1200 dpi, which should be more than adequate for professional documents and reports. Paper handling capabilities include a 250-sheet standard cassette and a 50-sheet automatic document feeder with double-sided scanning, making it easy to handle various office tasks efficiently. Connectivity options are robust, with Wi-Fi, Ethernet, and USB, along with mobile printing capabilities via Canon PRINT Business, Apple AirPrint, and Mopria Print Service. This makes it easy to print from different devices within the office.

The cost of consumables, specifically toner, is controlled with high-capacity toner options that help reduce the frequency of replacements. However, the initial cost of toner cartridges might be higher compared to some other models. One downside to note is the weight of the device, which is 48.5 pounds, making it quite bulky and possibly challenging to move around if needed. Additionally, while it supports a good range of paper sizes, the maximum input capacity might be limiting for more demanding printing needs. The 3-year limited warranty adds peace of mind, ensuring support if something goes wrong. In summary, the Canon Color imageCLASS MF656Cdw is a solid choice for a small business looking for a reliable and multifunctional laser printer with good print quality, efficient paper handling, and strong connectivity options.

The HP Color Laserjet Pro MFP 3301sdw is quite suitable for small businesses needing a reliable and efficient all-in-one printer. It offers a good print speed of up to 26 pages per minute (ppm) for both black and color prints, which is beneficial for maintaining productivity. The TerraJet toner technology ensures vivid color prints, enhancing the professionalism of your documents and reports. The multifunction capabilities include printing, scanning, copying, and automatic double-sided printing, which can streamline various office tasks. Additionally, the 250-sheet input tray and auto document feeder help handle larger print jobs without constant monitoring.

Connectivity is robust with dual-band Wi-Fi and the ability to print directly from your smartphone via the HP app, adding convenience for a busy office environment. The built-in HP Wolf Pro Security provides advanced protection against cyber threats, which is essential for any business. While the cost of Original HP toner cartridges may be higher compared to third-party options, these cartridges ensure optimal performance and print quality.

Moreover, the printer's design is sustainable, with certifications like Energy Star and EPEAT, and options for recycling toner cartridges at Staples stores, making it an eco-friendly choice. However, do note that it only works with cartridges that have original HP chips or circuitry, which might limit flexibility. This printer is a strong performer with a decent balance of speed, quality, and multifunction features, making it a reliable addition to any small business office.

The Canon imageCLASS MF465dw II is a solid choice for small businesses looking for a reliable black-and-white laser printer with multifunction capabilities. It offers a fast print speed of up to 42 pages per minute, which means less waiting around when printing large jobs. The print quality is suitable for most office documents, with 600 dpi resolution ensuring clear text but not high-end photo-quality prints. The printer supports automatic two-sided (duplex) printing, helping save paper and costs. It has a respectable duty cycle, meaning it can handle frequent printing without issues, supported by high-capacity toner cartridges that provide good page yields and reduce how often you need to replace toner. For connectivity, it covers all bases with Ethernet, USB, and wireless options, plus mobile printing via apps, making it flexible for various work setups.

Paper handling is convenient, offering a 250-sheet standard tray, an additional 100-sheet multipurpose tray, and the option to add a larger paper cassette, which is handy if your business prints a lot. Multifunction features include scanning, copying, and faxing with a 50-sheet automatic document feeder that scans both sides in one pass, saving time. A 5-inch color touchscreen makes navigating these functions easier. The printer’s weight and size are typical for this class, so make sure you have a suitable spot.

While the print resolution is standard and not suited for detailed graphics or photos, for most small business document needs, it’s more than adequate. The cost of consumables is moderate, especially with genuine Canon toner designed for consistent quality. A 3-year limited warranty offers peace of mind. For businesses needing a dependable, fast, and versatile mono laser printer with solid multifunction features, the Canon imageCLASS MF465dw II fits well — especially if you want wireless convenience and good paper capacity without breaking the bank.